Pre-Congress Satellite Symposia

The Local Organizing Committee offers opportunities for your organization to host 1.5 day Pre-Congress Satellite meetings July 13th (full day) & 14th (half day) at the 9th International Congress of Neuroendocrinology.

Satellite Sessions – USD 1,500 (+HST)

The session price includes the following:

  • Sponsorship of a 1 and ½ day symposia session on Friday, July 13 and Saturday, July 14, 2018 at the Westin Harbour Castle Hotel
  • Room capacity 60 – 75 people **
  • Sponsor is responsible for all session content
  • The room will be equipped with a standard room set up and standard AV (screen, projector, laptop and podium microphone). Any changes or additions to this are at the cost of the sponsor, no technicians included
  • Adding the satellite session as an option to the ICN 2018 registration form
  • Processing individual registrations for each session delegate
  • Preparing badges for all attendees
  • Onsite registration and information desk
  • Promotion of meeting to community as part of regular e-blasts

** Alternative Room sizes may be available upon request The total cost of your satellite event will be highly dependant on your final requirements. Below are some considerations for the planning of the event budget. Satellite event organizers are responsible for all costs associated with hosting the event. In addition, all satellite event requests need be approved by the ICN 2018 Congress Secretariat.

Variable Costs

Examples of Food and Beverage options and costs (per person)

Continental Breakfast: USD 32.00 + Tax and service charge
Coffee Break: USD 16.00 + Tax and service charge
Lunch: USD 56.00 + Tax and service charge
A full catering menu is available upon request

Payment processing cost registration sales (per transaction):
Per registration: USD 2.00
Credit Card fee: 4%

Standard 22’ x 28’ foam core signs starting at USD 68.00 + tax
Poster Boards: USD 150.00 ( 1.5 days)

*Proceeds of ticket sales will be applied to the final invoice of the event and the balance owing will be invoiced. Any overages will be returned to the organizer.

Ready to order? Right-click here to download the Order Form.


Please contact our dedicated Sponsorship and Exhibit Sales Manager to discuss about your Satellite Session.

Ms. Barbara Hill
Sponsorship & Exhibit Sales Manager
ICN2018-Sponsorship at
Phone: [+1] 604-681-2153
Fax: [+1] 604 681 1049

Congress Secretariat
International Conference Services Ltd. (ICS)
Suite 300, 1201 West Pender Street
Vancouver, BC, V6E 2V2

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