Call for Abstracts

Abstract Submission Site is Now Open!

Submit Your Abstract Now

Key Dates:

Abstract Submission Opens December 12, 2017
Abstract Submission Deadline January 26, 2018; 23:59 (PST)
Author Notification of Acceptance March 15, 2018
Late Breaking Abstract Submission Deadline April 2, 2018; 23:59 (PST)
Presenting Author Registration Deadline April 6, 2018
Congress Dates July 15 – 18, 2018
Submission Topics

A relevant abstract subject to be chosen from the five ICN symposia topics:

  • Behaviour
  • Metabolism
  • Reproduction
  • Stress
  • Timing
Submission Fee

 

Abstract Processing Fee per Submitted Abstract 

For abstracts submitted until January 26, 2018; 23:59 (PST)

$50.00 USD

Late-Breaking Abstract Processing Fee per Submitted Abstract 

For abstracts submitted until between January 27, 2018 to April 2, 2018; 23:59 (PST)

$75.00 USD
Submission Guidelines

Guidelines

How to create my account?

If you have not yet registered or submitted an abstract with ICN 2018, click “Create an Account”. After being redirected to the account set-up page you may fill in all personal and professional information as requested. You will then be asked to choose a password. A message giving your personal code and summarizing the data entered will then be sent to you by email and will give you the instructions to follow to finalise your account set-up for abstract submission. Then you are now ready to return to the abstract submission page.

Step 1: How to submit my abstract?

  • Have all the information about your abstract prepared beforehand.
  • Corresponding author’s contact details.
  • Email address.
  • Full postal address.
  • Author and coauthors details, full first and family name(s) and email addresses.
  • Affiliation details: department, institution/hospital, city, state/province (if relevant) and country.

 

Your abstract must contain:

  • A succinct title in a single line (maximum 100 characters).
  • A list of authors with their affiliations. Please identify the first author, or presenting author, if different, with an asterisk*.
  • A relevant abstract subject to be chosen from the five ICN symposia topics:
    • Behaviour
    • Metabolism
    • Reproduction
    • Stress
    • Timing
  • You should prepare the entire contents of your abstract as a single text file (Word, TextEdit etc.). You can use classic fonts, because the text will automatically be formatted when submitted. Some font issues may occur due to incompatibilities between Mac and PC. We strongly recommend that you avoid Greek letters, but instead use their text counterparts: “Delta” instead of “Δ “ (alpha, beta, gamma, micro, etc.).
  • Word count is affected when filling the text box, therefore a maximum of 250 words is allowed.
  • No tables or graph/images are permitted.

 

Step 2: Select the abstract options (oral and/or poster) and a topic.

The topic of your abstract should be selected from the symposia list. Please select the abstract presentation option, as oral presentations will be selected through a competitive process. This information will be used to classify your abstract for reviewing purposes. Also we ask you to indicate whether you would like to be considered for a trainee travel award.

 

Step 3: Title

  • The title must be in sentence case (lowercase).
  • Your title must fit on a single line using 100 characters or less (including spaces).
  • You should avoid using abbreviations, if possible, but common acronyms are acceptable.

 

Step 4: Authors

Prepare the list of authors and coauthors before submitting your abstract. The first author should be the presenting author, if possible, and if not the presenting author should be indicated.

Step 5: Text

  • Your abstract must not exceed 250 words.
  • You should prepare your abstract as a text file (Word, TextEdit, etc.). Text will automatically be formatted when submitted. Some font issues may occur due to incompatibilities between Mac and PC. We strongly recommend that you avoid Greek letters, but instead use their text counterparts: “Delta” instead of “Δ “ (alpha, beta, gamma, micro, etc.).
  • Tables, pictures, images are not accepted.

 

Step 6: Validation and submission

The abstract is automatically registered as a “draft” status. As long as you do not submit the final version, you can change your abstract until the submission deadline by returning to the submit page using your account login. Once submitted no further changes are allowed.

IMPORTANT: Abstracts with a “Submitted” status will be forwarded to the Abstract Review Committee. It is your responsibility to submit your abstract by clicking on the “submit” arrow before the deadline (January 26, 2018, midnight PST).

After clicking the “Submit” link, you will receive an email confirmation of your submission.

Step 7: Evaluation

After the submission deadline, abstracts will be sent to the Abstract Review Committee according to the chosen symposia topic. The Abstract Review Committee will decide whether the abstract is acceptable for the meeting, and subsequently whether the abstract is accepted as an oral or poster presentation based upon the final rankings.

All delegates will receive the final status (accepted or rejected) by email before the early registration deadline for ICN 2018 (March 15, 2018).

 

Contact Information

For any inquiries, please contact the Abstract & Speaker Manager at ICN2018-Speakers@icsevents.com. If your inquiry is regarding a particular draft or submission, please include the abstract ID in your email.

Trainee Travel Awards

The ICN 2018 Congress and its supporting societies are committed to supporting the attendance & participation of as many trainees as possible.  Travel Awards will be available from the following societies to Trainees who submit an abstract to ICN 2018:

  • International Neuroendocrine Federation (INF)
  • Society for Behavioral Neuroendocrinology (SBN)
  • French Société de Neuroendocrinologie Expérimentale (SNE)
  • Pan American Neuroendocrine Society (PANS)

Please note that each society will have their own review and application process, as well as funding method.

For more information, and to apply, please visit the Trainee Travel Awards page here.

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